Blackheath Christmas Fair – Application for Stallholders

Blackheath Halls   –   Lee Road Blackheath London SE3 9RQ   –   November 17, 2019 10.30am to 4.45pm

It’s that time of year again, the Friends of Age Exchange much-loved Blackheath Christmas Fair returns on November 17th, 2019 at the beautiful and magnificent Blackheath Halls.

We’re excited to invite stallholders to submit their application for the Fair. We’ve made several changes this year; please read through all the info before submitting. Here’s a copy of our application guidelines: BCF 2019 APPLICATION FORM INSTRUCTIONS.


The deadline for applications to trade is 5th April, 2019.

How to apply: There are three ways to submit your entry:

  1. Online application (preferred) click here
  2. Electronic applications: email application and photos to  DOWNLOAD FORM HERE: BCF 2019 APPLICATION FORM
  3. Paper applications: post to ‘Jay Johnston/Christmas Fair Application’ Age Exchange, No 11 Blackheath Village, London SE3 9LA

Application to include:

  • Signed application form
  • Copy of public liability insurance (£5 million indemnity)
  • Photos: 3x jpgs of single stock images (300x300px, 300dpi, <50k), PLUS 1x photo showing your table presentation at a fair
  • Food hygiene license (if applicable)


All applicants will be sent an email by the end of May with a decision.

New this year: All sellers will be in the Great Hall. To increase variety, ALL pitches will be SINGLE except for those selling books or clothing i.e. garments not belts nor gloves.

TERMS AND CONDITIONS OF SELLING AND BOOKING: Successful stallholders to provide a small prize for the tombola (value <£5); donate 5% of takings <£850 and 10% >£850 on the day of the Fair and will use social media/distribute flyers to promote the Fair. It is a condition of trading you display your current Public Liability Insurance policy at the Fair. Those applying to sell food products (this includes jams, jellies, sauces, cakes and chocolates) will also need to submit a copy of the appropriate Food Hygiene licence. You apply for an EMPTY space. You can bring your own set up to fill the space or hire a table. Your set up MUST fit inside your space. Please note: pop-up banners and helium-filled balloons are not allowed.

CANCELLATION TERMS: If, after paying, you have to cancel before 1st August 100% fee is returned; cancel in September and 50% fee is returned; cancel after 30 September no fee is returned. We operate a Waiting List but only substitute like for like, so an artist cancelling would only be replaced by another artist, a cake maker by another cake supplier etc.

Questions? Please contact